Saved filters
The lists of Data and Structure offer saved filters at the start of their filter bar. Picking one sets the filters it saved, keeping the sorting, and loads the results. You can change the filters it sets from there. The active one is checked and named on the button.
| Kind | Who creates it | Managed | Can be |
|---|---|---|---|
| Predefined filters | Hub | Hub → Settings → Filters | Disabled, reordered, renamed. |
| Custom filters | Users with Manage saved filters | Hub → Settings → Filters | Created, changed, deleted. |
| My filters | Each user | Right in the list | Saved, renamed, deleted. Only you see them. |
Predefined and custom filters are offered to everyone who may view the list. Managing them needs the Manage saved filters permission. Disabled filters aren’t offered in the filter bar, though checks still flag their items.
Predefined filters
Section titled “Predefined filters”Examples: My entries, My drafts, Unreferenced entries, Entries with drafts, Unreferenced assets, Images without alternative text, Admins without two-step verification, Unused fields, Empty sections.
They can’t be deleted. Those with a threshold, like Stale entries, Large files, Oversized images, Idle users, Stale entry types and Stale sections, can be given another one in their form.
Thresholds and their defaults:
| Filter | Default | Flags |
|---|---|---|
| Stale entries, Stale entry types, Stale sections | 12 months | Entries no person has edited within this many months. |
| Idle users | 12 months | Active users who haven’t signed in within this many months. |
| Large files | 5 MB | Files larger than this. |
| Oversized images | 4000 px | Images wider or taller than this. |
Custom filters
Section titled “Custom filters”Created for a list, with a name, an optional description shown as tooltip and an icon.
Their Matching condition narrows the list to the items it matches:
- Entries, assets and users use Craft’s own conditions, including those on custom fields, e.g. entries whose Image field is empty.
- Entry types, sections, fields and volumes use Hub’s: name, handle, type, usage, URLs, number of entries or assets, fields in the layout, instructions and the like.
The condition applies along with the list’s other filters, and is kept in the URL as ?filter=<uid>.
My filters
Section titled “My filters”Save the filters a list shows under a name of your own. Saving under the name of one of your filters replaces its filters. They need no permission but that of viewing the list.
Relative filters
Section titled “Relative filters”The filters by users (the author, who last edited entries, the uploader of assets) offer Me first, the user viewing the list. It’s kept in the URL as me, e.g. ?author=me.
Saved filters keep it as it is, so one filter lists each user’s own items. The predefined My entries, Last edited by me, My drafts and My uploads do, and so does any custom filter or check setting them.